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Prince EdwardCommemorative Street Naming: 1. Policy Statement a) The Corporation of the County of Prince Edward (hereafter referred to as the "County") recognizes that street names are critical for municipal addressing and emergency response. b) The County is committed to encouraging community participation and civic pride through Commemorative naming of public and Private Streets in a fair, consistent and efficient manner, while respecting the importance of consultation and legislative guidelines. 2. Purpose a) The purpose of the Policy is to: • ensure that street name approvals are consistent and reflects a positive image of the County of Prince Edward; • ensure the application of key criteria to determine the validity of a Commemorative name; • ensure the application of a concrete consultation process; and • maintain one central reserve list for all approved names. 6) General a) Street Naming Task Team i. The Street Naming Task Team reports to the Committee as designated by Council. ii. The Street Naming Task Team is responsible for • reviewing nominations for street names received from the public; • developing and recommending to Council a list of possible new street names, in accordance with criteria outlined in Appendix A of this Policy; and 3 • recommending the commencement of the process to rename a Street for Council's approval. iv. County staff will meet with the Street Naming Task Team once per term of Council. Should additional names be required, the Street Naming Task Team may be reconstituted to consider additional names. v. The Street Naming Task Team will consider all proposed names which meet the Policy criteria but are under no obligation to approve a proposed name even if all the criteria are met. vi. The Terms of Reference of the Street Naming Task Team is approved by Council. b) Street Name Reserve List i. The Street Name Reserve List is a database of names which have been pre-approved. ii. The Street Name Reserve List may identify which community is most appropriate for the name. County staff will make every effort to ensure the names are assigned in the most appropriate location. c) Assigning names to Streets i. All new street naming assignments will be drawn from the Street Name Reserve List. The Suffix will be assigned by County staff. ii. Any new public or Private Streets within a development must be assigned a name from the Street Name Reserve List. Selected street names are reserved for use within the proposed development are to be shown on future draft and approved plans. iii. In the case of a Street extension, every effort should be made for continuity of the street name. iv. In the case applicants through the development approvals process propose names not on the Street Name Reserve List, the names must be reviewed and approved by the Street Naming Task Team. All costs are the responsibility of the applicant. d) Renaming Streets i. A proposal to rename a Street is identical requires approval from the Street Naming Task Team, and the proposal must include: • support letters with the names, addresses, and signatures of 70% of the affected residents. The support letters must demonstrate that at minimum 70% of the affected residents/owners are in favour of changing the name; and • a new name that is in accordance with this Policy. ii. The Street Naming Task Team will be reconstituted to consider the proposal to rename a Street and make a recommendation to Council. If the proposal to rename a Street is accepted by Council, Council will direct staff to take the necessary steps to rename the Street. iii. Applicants may be required to pay the costs incurred as a result of their request to rename a Street. iv. In the case of renaming a Street that has become non-continuous due to reconstruction or realignment (often referred to as abandoned road or stub-street), approval from the Street Naming Task Team is not necessary to commence the process to rename the Street. Appendix A - Criteria for Street Naming 1. All proposed street names should be reviewed against the criteria set out in this section of the Policy. 2. The signage should conform with the Ontario Traffic Manual. 3. The proposed street names must be categorized into at least one of the following categories: • Names of County resident who have served in the Canadian Armed Forces or who have lost their lives in public service. • Names of local individuals/families who made a significant social, political or cultural contribution to the County. • Names Commemorating local Indigenous persons, organizations, places, events or culture; • Names of historical significance at a regional, provincial or national level. Priority shall be given to themes with local significance; or • Names recognizing local native wildlife, flora, fauna or natural features. 4. Proposed street names with the following characteristics will be discouraged for approval: • Discriminatory, racist or derogatory names; • Names of individuals known for discriminatory behavior and/or beliefs; • Names seen as advertising for a business or for commercial purposes; • Names with undesirable definitions or those pronounced or spelled similar to those with undesirable definitions (including names with sexual overtones, inappropriate humour and slang); or • Names already assigned to existing Streets and park facilities in the County or names with similar spelling or pronunciation to an existing Street name.
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Prince GeorgePOLICY GUIDELINE NAME: NAMING RIGHTS CATEGORY: CITY GOVERNMENT – EFFECTIVE GOVERNANCE APPROVED BY COUNCIL: 2019/12/16 DEPARTMENT RESPONSIBLE: EXTERNAL RELATIONS 1. POLICY STATEMENT: Naming Rights refers to the City granting the right to name a piece of property or portions of a property in exchange for financial consideration. This policy is intended to cover Naming Rights for Civic Facilities. There is a companion policy, the City of Prince George Commemorative Naming Policy, that governs Commemorative Naming. Commemorative Naming is not normally made in exchange for financial consideration. The City recognizes Naming Rights as an opportunity to offset the costs of municipal infrastructure, programs, and operations, and as a way to recognize partnerships contributing to local services and quality of life. 2. PURPOSE: The purpose of this Policy is: 2.1 To provide clear and consistent guidance regarding Naming Rights for Civic Facilities; 2.2 To uphold the City’s stewardship role in safeguarding the City’s assets, interests, and image; 2.3 To encourage investment in Civic Facilities; 2.4 To balance public and private interests by encouraging naming in exchange for financial consideration while acknowledging continued public investment in and ownership of Civic Facilities; and 2.5 To provide an enabling environment for the City to enter into Naming Rights Agreements with corporations, groups, or individuals within set guidelines and procedures. City of Prince George – POLICY: Naming Rights Page 2 of 5 3. SCOPE / APPLICABILITY 3.1 This policy applies to existing or planned Civic Facilities. 3.2 This policy does not apply to: 3.2.1 The naming of neighbourhoods, subdivisions, streets and roadways; 3.2.2 The naming of litter containers, park benches, picnic tables and trees; 3.2.3 Core Facilities as defined in Section 4; 3.2.4 Civic Facilities where the City has an existing Occupation Agreement with a Tenant that includes Naming Rights; and 3.2.5 Advertising within Civic Facilities and sponsorships of programs, projects, events and activities. 4. DEFINITIONS In this policy, the following terms have the meanings set out below: “City” means the City of Prince George municipal corporation; “City Council” means the municipal council of the City of Prince George; “City Manager” means the chief administrative officer of the City; “Civic Facilities” means any property, facility, structure, building, or portion thereof, owned or controlled (through a lease or occupation agreement) by the City. This includes but is not limited to arenas, conference centres, pools, bridges, trails, parks, playgrounds, sports fields, athletic parks and ball diamonds. Civic Facilities as it pertains to the City of Prince George Naming Rights Policy excludes properties identified in section 3.2; “Commemorative Naming” means the naming of a Civic Facility or parts thereof, in honour of individual(s) or organization(s) for outstanding achievement, distinctive service, and/or significant community contribution. Commemorative naming can also be made in honour of historic sites, significant events, or geographic features. Commemorative naming is not normally made in exchange for financial consideration. Commemorative Naming by the City is addressed within a separate policy: City of Prince George Commemorative Naming Policy; “Core Facilities” means Prince George City Hall, City fire halls, and City police stations; City of Prince George – POLICY: Naming Rights Page 3 of 5 “Naming Entity” means the entity (e.g. corporation, community organization, or individual) to whom Naming Rights are granted pursuant to a Naming Rights Agreement; “Naming Rights” means the right to name a Civic Facility, or parts of Civic Facility, granted in exchange for financial consideration, and where a Naming Entity provides goods, services or financial support to the City in return for the Naming Entity’s access to the commercial and/or marketing potential associated with the public display of the organization's name on a Civic Facility for a specified period of time; “Naming Rights Agreement” means a contractual agreement for the exchange of naming rights between the City and the Naming Entity for a specified period of time; “Occupation Agreement” means the lease, sublease, license, sublicense, management or operating agreement which grants a Tenant the right to use and occupy a Civic Facility or a portion thereof; “Tenant” means a person, corporation, organization or other entity occupying a Civic Facility through an Occupation Agreement. 5. GUIDING PRINCIPLES 5.1 The City supports revenue generation from Naming Rights Agreements when these agreements directly benefit the community of Prince George and the City. These agreements must result in a net financial benefit to the City. 5.2 Civic Facilities that are available for Naming Rights will not normally be considered for Commemorative Naming. However, Civic Facilities that are already commemoratively named may also be considered for Naming Rights without requiring the removal of the existing Commemorative Name. 5.3 Naming Rights Agreements will normally not be considered if they: 5.3.1 imply the City’s endorsement of a partisan political or ideological position or of a commercial product; 5.3.2 convey a message that might be deemed prejudicial to race, religion, gender or sexual orientation; 5.3.3 present demeaning or derogatory portrayals of communities or groups, or in light of generally prevailing community standards, could reasonably be expected to cause offence to a community or group; 5.3.4 promote alcohol or other addictive substances at venues geared primarily to children; or 5.3.5 involve an individual, business or organization whose products or services are known to include the sale of sexually explicit materials or illegal products or substances. City of Prince George – POLICY: Naming Rights Page 4 of 5 5.4 Naming Rights Agreements must not compromise the City’s or a Tenant’s ability to carry out its functions fully and impartially. 5.5 Signage and acknowledgement associated with Naming Rights must comply with all applicable laws and City bylaws, and must be approved in advance by the City. While the physical display of the Naming Right shall be negotiated or decided upon as part of the Naming Rights Agreement, such recognition must not unduly detract from the character, integrity, aesthetic quality, or safety of the property, or unreasonably interfere with its enjoyment or use. 5.6 During the consideration of Naming Rights, the City will endeavour, to the extent reasonably practicable and in accordance with this Policy, to balance confidentiality of the Naming Entity with the City’s responsibility to maintain transparent processes and provide information to the public. 5.7 Proceeds from the Naming Entity for Naming Rights of a Civic Facility will be received by the City and used by the City for any lawful purpose. 5.8 All Naming Rights Agreements will be for a fixed term. 5.9 Neither the City nor its Tenant(s) may relinquish any aspect of its right to manage and operate a Civic Facility through a Naming Rights Agreement. 5.10 A Naming Rights Agreement must not conflict with the terms and conditions of any existing Occupation Agreement between the City and a Tenant. 5.11 The granting of Naming Rights will not entitle a Naming Entity to preferential treatment by the City outside of the Naming Rights Agreement. 5.12 An independent market valuation will normally inform a Naming Rights Agreement to ensure a fair, transparent, and consistent practice. 6. AUTHORITIES 6.1 City Council may: 6.1.1 Approve and authorize Administration to enter into a Naming Rights Agreement; and 6.1.2 Authorize Administration to terminate a Naming Rights Agreement. 6.2 The City Manager may: 6.2.1 Solicit, receive, and develop proposals for Naming Rights; 6.2.2 Evaluate Naming Rights proposals for Civic Facilities based on this Policy; 6.2.3 Bring to City Council proposals for Naming Rights for approval; and City of Prince George – POLICY: Naming Rights Page 5 of 5 6.2.4 Provide reports to Council from time to time on Naming Rights Agreements that are nearing expiration or where Council may wish to consider terminating Naming Rights Agreements. 7. NAMING RIGHTS AGREEMENTS 7.1 Naming Rights Agreements will be in the form of a legally binding contract between the City and Naming Entity and should include or address the following matters: 7.1.1 A description of the naming arrangement; 7.1.2 The term of agreement; 7.1.3 Renewal options, if any; 7.1.4 Value assessment, including cash and/or in‐kind goods and services (and method of evaluating the value of in‐kind contributions); 7.1.5 The responsibilities for the cost of the development and installation of a logo, signage and any other promotional benefit which should be carried whenever possible by the Naming Entity; 7.1.6 Naming and signage rights and any additional promotional benefits; 7.1.7 Fees and costs, accompanied by a payment schedule; 7.1.8 Installation and maintenance of signage; 7.1.9 The ability for the City to remove or cover signage for limited periods such as during an event where the City has a legal obligation to ensure sites are free of competing corporate signage (e.g. a named sporting event); 7.1.10 Release, indemnification and early termination clauses in favour of the City; 7.1.11 The right for the City to terminate a Naming Rights Agreement if the Naming Entity fails to fulfill its obligations in regards to the payment schedule, uses the City’s name outside the parameters of the Naming Rights Agreement without prior consent, or if the Naming Entity develops a public image that is unacceptable to Council; 7.1.12 Reference to procedures and costs to be incurred once a Naming Rights Agreement has expired or terminated; and 7.1.13 Insurance clauses in favour of the City. The following documents do not form part of the policy and are for staff reference only. The following pages include: Report to Council from the Council meeting agenda Meeting minutes containing the resolution of Council approving the policy
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PuslinchMunicipal Street Naming: 1. Policy Statement To outline the process for the naming of new streets and establish a mechanism addressing requests to rename existing streets. 2. Scope This policy applies to roads allowances within the Township of Puslinch (including private roads in accordance with Section 48 of the Municipal Act, 2001) and does not apply to County road allowances, road allowances under the jurisdiction of the Ministry of Transportation, or road allowances under the jurisdiction of other municipalities. 4. Street Naming and Re-naming Categories The categories listed below shall be used by a requester(s) when developing a proposal for a name for a new street or for proposing a renaming of an existing street. 4.1 Honouring those who have given their life in public service; 4.2 Honouring individuals for community service or for local, national or international historical reasons; 4.3 Names that promote pride in the Township, acknowledge local heritage and history, unique features and geography that meet one of the following criteria: 4.3.1 Commemorates local history, places, events, culture; 4.3.2 Strengthens neighbourhood identity to reflect the character of the area; 4.3.3 Recognizes native wildlife, flora, fauna, natural features; and 4.3.4 Recognizes communities that contribute to the public life of the Township. 4.4 Groups of names that represent specific themes and meet one of the criteria listed above are encouraged in new developments (subdivisions and condominiums) as they provide consistency and are easily recognizable for emergency services. 5. Suitability and Appropriateness of Street Names 5.1 Where possible, street names should be easily pronounced and recognized, using conventional spelling to avoid difficulties in emergency situations. Street names should be spelled the way they are pronounced. The Township recognizes this may not be possible for street names honouring individuals. 5.2 The following is not permitted: 5.2.1 Discriminatory or derogatory names or names that foster or perpetuate discrimination on the basis of race, creed, colour, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability, political affiliation, sexual orientation, or other social factors; 5.2.2 Names with any sexual overtones, intentional humour, parody, or slang; 5.2.3 Names that have a commonly acknowledged alternate negative or offensive meaning; 5.2.4 Names that are deliberately intended to advertise existing businesses, industries or other commercial ventures; 5.2.5 Names spelled differently but sounding alike (e.g. Night Street and Knight Street) or having the potential for similar pronunciation; 5.2.6 Names that are identical or similar to any existing street names within the County of Wellington; 5.2.7 Cardinal directions within the name of a street (e.g. West Front Street); 5.2.8 Former or discontinued street names; 5.2.9 Names with hyphens, apostrophes or dashes are discouraged and will only be considered on a case-by-case basis provided other criteria have been met; 5.2.10 Streets named after individuals should be a posthumous honour. Streets named after living individuals are discouraged since there could be future circumstances that may lead to an inappropriate use for that name. Although this is discouraged, Council may consider applications to honour living individuals through the naming of a street. In this situation, written consent from the individual is required; 5.2.11 Street names are generally limited to one word unless additional identification is necessary to provide recognition; 5.2.12 Street names should be limited, where possible, to a maximum of 15 characters with spaces and suffix included, and shall not exceed 20 characters in total to ensure that the name fits on the Township standard street sign; 7. Procedure to Assign a Name to a New Street 7.1 Any new street within the scope of this policy must be assigned a name in accordance with the criteria set out in this policy; 7.2 All street name requests shall be submitted to the Clerks Department and shall include the application requirements noted in Section 10.1; 7.3 The Clerks Department will review the request to ensure conformity with the Municipal Street Naming Policy; 7.4 The Township may require a third party to review the request and submission documents in order to satisfy 7.3 and all costs associated with this review shall be paid by the requester; 7.5 The Clerks Department will circulate the appropriate documentation to internal and external agencies for comment. This will include Puslinch Fire and Rescue, Puslinch Public Works, Puslinch Building Department, the County of Wellington, and Canada Post. Township of Puslinch Advisory Committees and/or consultants, may be circulated on a request based on the proposed name and rationale where required. E.g., where a street name with heritage significance is being requested, consultation with the Heritage Committee may be required; or where a street name is being requested based on native wildlife or natural features, consultation with the Township ecologist may be required; 7.6 In the event of a duplicate request for a new street name, the name will be assigned to the street in the order in which the applications were received. If the new street is not constructed within two years of Council approval, the name assignment shall be revoked. 7.7 The County of Wellington shall ensure that any new street name is checked against the County-wide street registry of existing names for duplication or similar sounding street names; 7.8 The Clerks Department shall prepare a report to Council seeking approval of the new street name(s) and identifying any relevant information provided by the requester and internal and/or external agencies through Council resolution; 7.9 Council approval and adoption of a by-law is required for the creation of any new street not created through the registration of a plan of subdivision or condominium within the Township; 7.10 The Clerks Department will work with the County of Wellington to have the new street name(s) added to the County GIS system.